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Patent Data Capture Contract Involves USPTO Searchable XML Database

RTIS Wins Patent Data Capture Contract

$876 Million Dollar Award Is 11th Consecutive Win at USPTO for LexisNexis Unit

Washington DC, USA. August 11, 2004.

[NB: Additional Description and References is not part of the RTIS announcement]

Reed Technology and Information Services Inc. (RTIS) today announced that they have been awarded the Patent Data Capture contract (PaDaCap2) by the U.S. Patent and Trademark Office (USPTO). Under PaDaCap2, RTIS will continue to capture, manage, and prepare for publication patent applications submitted to the USPTO. The $876 million contract, the largest ever awarded by the USPTO, is for 7 years with a potential for 3 additional option years and is scheduled to begin January 1, 2005. RTIS is part of the LexisNexis Group, a leading global provider of legal, news and business information services.

RTIS has been a best-value supplier to the USPTO for nearly 35 years, providing services that support publication of U.S. patent grants since 1970 and publication of U.S. patent applications since 2001. They have tailored their strong and flexible work flow management system to meet the USPTO's business rules to convert large volumes of complex scientific and technical information, such as chemical structures and mathematical equations, DNA sequences, tabular information and graphics, into searchable XML and image databases. The XML- and image-based patent information products that RTIS delivers under the PaDaCap2 contract are used by USPTO examiners and staff internally and disseminated worldwide by the USPTO.

"As RTIS seeks to expand its federal business, we are proud to point to our latest contract with the USPTO," said Sam Hardman, President of RTIS. "Our track record with the USPTO speaks to our reputation in the field and our commitment to quality and customer service. We look forward to our expanded role there and to the opportunity to share our capabilities with other Federal agencies in Washington and the global intellectual property community."

RTIS has a long history of successfully partnering with the USPTO in support of their strategic objectives through a continuous succession of eleven contract cycles. Under the new contract, RTIS will be supporting implementation of the USPTO's 21st Century Strategic Plan which is designed to keep the agency on the cutting edge of technological innovation.

The new contract's work scope will expand by integrating the scanning and indexing of all new applications and follow-on correspondence received by the USPTO with other patent data capture processes. Total scanning and indexing volume processed under the expanded scope is expected to exceed 75,000,000 pages in 2005. The integrated process will serve as the foundation for implementation of key components of the USPTO's strategic vision.

About RTIS

Reed Technology and Information Services Inc. (RTIS), based in Horsham, PA, is a leader in data capture, conversion and management. RTIS creates integrated solutions that are designed to fit the distinct needs of clients in both the government and commercial sectors. The company's service suite includes all facets of information capture, transformation, management and distribution of large volumes of technical and complex documents and a commitment to accuracy, quality, and customer service. For more information, visit RTIS is a member of the LexisNexis Group (, headquartered in New York, NY, a leading global provider of comprehensive and authoritative legal, news and business information and tailored applications.


Mark Bayer
Reed Technology and Information Services
Tel: +1 215-441-6408

Additional Description and References

See excerpted details from the Patent Data Capture 2 (PaDaCap2) reference site and Solicitation/Contract Form RFP:

"The USPTO relies entirely on its electronic databases and applicant-supplied media containing tables to provide Pre-Grant Publication information to the Contractor for preparation of the publications to support USPTO search, retrieval and dissemination needs [including] XML data for those patents submitted under the Electronic Filing System (EFS). EFS will provide bibliographic data for redactions, amendments, voluntary publications, and republications to the Contractor...

The Contractor shall deliver a fully-composed, searchable text file of the PAP in the Application Red Book ICE (XML) format to the USPTO in accordance with the USPTO Technical References...

When the Initial Data Capture for an application is complete, including information resulting from queries, and biochemical sequence information, the file is included on the weekly IDC Red Book ICE deliverable provided to the USPTO. The data from the application files must be included on the weekly IDC Red Book ICE deliverable within five weeks after receiving the application. This deliverable shall be provided on DLTs, CDs/DVDs in XML and in accordance with the USPTO Technical References. The patent application file sequence is: Designs; Design-Sirs; Plant-Sirs; Utility-Sirs; Plants; Reissues; Reexamination Certificates; and Utilities...

The Contractor shall furnish an electronic Patent Data/XML file for all patents in the weekly issue, on DLTs, CD or DVD. This data is formatted according to the USPTO Technical References. The patent file sequence is: Designs; Design-SIRs; Plant-SIRs; Utility-SIRs; Plants; Reissues; Reexamination Certificates; and Utilities. Within each group, patents are in patent number ascending sequence...

To avoid getting locked into products which no longer effectively meet customer needs, the USPTO will require the Contractor to submit a proposal that addresses the change, improvement, enhancement, and costs. An agreement between the Contracting Officer and the Contractor shall be reached and the change shall be effected by a written, bilateral modification to the contract. Testing and parallel production runs may be required prior to implementation. For example, USPTO anticipates a change in the Document Type Definition (DTD) for all Red Book deliverables. Currently, the Red Book consists of two DTDs and corresponding style sheets, one each for published applications and grants. The USPTO will migrate Red Book from DTDs to W3C XML Schema. After the migration to the XML Schema, content validation will be introduced incrementally over a period of time to be determined. Content validation will certainly exploit the capabilities built into XML Schema, but may extend to other XML-based technologies as well, for example, Schematron..."


Prepared by Robin Cover for The XML Cover Pages archive.

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