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HR-XML Payroll Instructions Specification

Payroll Deduction Specification Approved by HR-XML

Data Interchange Standard Enables Requests to Payroll Processors for Payroll Deductions and Other Change Instructions

Raleigh, NC, USA. March 4, 2003.

A new data interchange standard for transmitting payroll deduction requests and other payroll change instructions has been approved by the HR-XML Consortium.

The purpose of HR-XML's Payroll Instructions specification is to streamline the setup of interfaces between organizations that need to exchange payroll deduction requests and similar pre-payroll instructions. When an employee changes benefit elections, enrolls in new benefit programs, or when work or life events otherwise change the employee's benefits coverage, corresponding changes to payroll deductions usually are necessary. HR-XML's Payroll Instructions specification provides the standard means for employers, benefits administrators, and payroll processors to structure the exchange of information about payroll deductions and adjustments. The specification is designed to be useful globally. The specification is extensible, so implementers can add lists of benefit deduction types based on remuneration practices in their country.

The HR-XML Payroll Instructions specification will be useful in handling deductions related to medical insurance, flexible spending accounts, life insurance, short and long term disability insurance, accident insurance, savings accounts, and employee stock purchase plans. The Payroll Instructions specification also will be useful for voluntary or non-benefit deductions, such as those for charities, union dues, savings bonds, savings/credit union accounts, personal loans, child support, personal and business membership fees, tuition and book fees, transportation fees, and parking fees.

"HR-XML's Payroll Instructions specification has broad utility," according to Chris Brown, Senior Systems Analyst, Hewitt Associates. "Employers have more choices than ever for how they process payrolls and administer benefit programs. HR-XML's Payroll Instructions specification will be extremely useful in connecting a wide-range of payroll-trading partners," said Brown.

The Payroll Instructions was one of 13 specifications recently approved by the HR-XML Consortium. To register to download the freely available specifications, visit:

The HR-XML Consortium provides membership options for both organizations and individuals. Those interested in joining HR-XML's payroll standards initiative can find information on membership at:

About HR-XML

HR-XML ( is an independent, non-profit consortium dedicated to enabling e-commerce and inter-company exchange of human resources data worldwide. The work of the Consortium centers on the development and promotion of standardized XML vocabularies for HR. HR-XML's current efforts are focused on standards for staffing and recruiting, compensation and benefits, training and work force management. HR-XML is represented by its membership in 22 countries. Member organizations include:

Acord; Adecco Corporation*; ADP*; Aetna US Healthcare*; Allegis Group, Inc./*; American Background Information Services, Inc.; American Staffing Association; ARINSO International; Association of Test Publishers; Authoria*; Automating Peripherals Inc; Best Software; BP; BrassRing, Inc.; Bundesanstalt fur Arbeit (German Employment Service); Business Solutions Group of E*TRADE Financial; CareerBuilder; CDI Corp/MRI*; Ceridian*; Cisco Systems; CitiStreet*; CompuCorps Mentoring; Convergys Employee Care; Cross Current Corporation; Cyborg Systems, Inc.*; Defense Finance and Accounting Service; Development Dimensions International; Dobbs Temporary Services, Inc.; eBenX*; EdVerify, Inc.; Elance, Inc.; Embrace Ltd*; Employease, Inc.*; Enrollcom; e-peopleserve ltd; ePredix; European Community Telework Forum; ExecuTRACK Software GmbH; Fidelity Investments*; Fieldglass, Inc.; Great Plains*; Halcyon Internet plc*; Hewitt Associates LLC*; Hewlett- Packard Co;*; HireCheck*; HireRight, Inc.; IBM*; Insurance Overload Systems*; International Association for Human Resource Information Management (IHRIM); Intuit*; J.D. Edwards*; Job Partners Ltd; Kadiri,Inc.*; Kelly Services*; Kenexa, Inc.*; Kronos Incorporated; MagnaWare, Inc.; Manpower, Inc.*; Mellon HR Solutions; Mercer Human Resource Consulting; Microsoft*; Minnesota Life;; Motorola; MPS Group*; National Resume Writers' Association; Object Management Group; Oracle*; Paychex Inc.; Peopleclick*; PeopleSoft GmbH*; ProAct Technologies, Inc.*; ProBusiness Services, Inc.; Prudential Financial; Randstad Holding*; Recruitsoft, Inc.; RewardsPlus; Robert Half International, Inc.*; Rompetrol Refining -- Petromidia Complex; SAP*; Schlumberger; Shell Oil Company -- Shell People Services; Siemens Business Services oHG; Society for Human Resource Management; Spherion Corporation*; Inc.; Swedish National Labour Market Board; Synhrgy HR Technologies, Inc.; The 401(k) Company; The People Business Network, Inc.;; Towers Perrin*; Transcentive; Ultimate Software*; Unicru; Vedior NV; Volt/ProcureStaff*; Watson Wyatt Worldwide*; White Amber; and Workscape, Inc.

Note: * = HR-XML Charter Member


Prepared by Robin Cover for The XML Cover Pages archive. See: (1) the 2003-03-04 news story "HR-XML Consortium Approves Specifications for Background Checks and Payroll Deductions"; (2) general references in "HR-XML Consortium."

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