LegalXML Transcripts TC
Date: Mon, 29 Jul 2002 08:22:58 -0400
From: Karl F. Best <email@example.com>
To: firstname.lastname@example.org, email@example.com,
Subject: OASIS TC Call For Participation: LegalXML Transcripts TC
A new OASIS technical committee is being formed. The OASIS LegalXML
Contracts Technical Committee has been proposed by the following
members of OASIS: Eddie O'Brien, Ringtail Solutions; and the following
Individual members: Rolly L. Chambers, Dan Greenwood, and James I.
The proposal for a new TC meets the requirements of the OASIS TC
Process (see http://oasis-open.org/committees/process.shtml), and is
appended to this message. The proposal, which includes a statement of
purpose, list of deliverables, and proposed schedule, will constitute
the TC's charter. The TC Process allows these items to be clarified
(revised) by the TC members; such clarifications (revisions), as well
as submissions of technology for consideration by the TC and the
beginning of technical discussions, may occur no sooner than the TC's
To become a member of this new TC you must 1) be an employee of an
OASIS member organization or an Individual member of OASIS; 2) notify
the TC chair, Eddie O'Brien (firstname.lastname@example.org) of your
intent to participate at least 15 days prior to the first meeting; and
3) attend the first meeting on 19 September. You should also subscribe
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Karl F. Best
OASIS - Director, Technical Operations
+1 978.667.5115 x206
Legal transcripts are documents that are created in courthouses,
hearing rooms and private depositions. Their primary purpose is to be
a verbatim record of the dialogue that took place. They are used to
review testimony and decisions, and as an historical archive of the
events that occurred. A transcript is usually recorded by a single
reporter, but may be also be the work of two or more reporters. There
are two separate transcript standards that will be created:
* Static or completed transcript standard
* Realtime or streamed transcript standard
Current best practice includes the addition of non-dialogue
information by the reporter, to make the transcript easier to read.
The non-dialogue information includes indexes of witnesses and
exhibits, as well as headings and asides within the transcript itself
to reflect major sections, examinations by different attorneys, and
non-spoken courtroom or deposition activity. Typically, each
transcript reflects the content of a single session on a single day,
although some transcripts may extend across days.
Name of Technical Committee
OASIS LegalXML Legal Transcripts Technical Committee within the
LegalXML Member Section.
The Technical Committee plans to constitute the following
subcommittees, and such additional subcommittees as shall appear
necessary and appropriate to carrying out the Technical Committee's
* Static or completed transcript standard Subcommittee
* Realtime or streamed transcript standard Subcommittee
Purpose of Technical Committee
The purpose of is to develop:
1. an XML compliant syntax for representing legal transcript documents
either as stand-alone structured content, or as part of other legal
2. an XML compliant syntax for representing realtime streamed legal
Such transcripts will be able to provide access to the verbatim
record, and any meta-information that is important within the context
of that transcript. The core scope of this activity will be in
specifying the necessary data model of legal transcripts and realtime
streamed transcripts and the syntax of their representation in XML.
The core activities are:
1. Defining a data model that describes current transcript formats for
both static and realtime.
2. Using the transcript data model to design the Proposed
Recommendation of the LegalXML-Transcript standard.
3. Documenting the working group's position on citation to transcripts
with a LegalXML note.
4. Define the charter for subsequent work once (1-3) have been
The Working Group must meet the following requirements:
1. Coordinate with other LegalXML recommendations, in particular in
the area of Horizontal tags, Citation and Signatures. (See
2. After being advanced to Proposed Recommendation, implement the
mandatory portions of the specification in at least two independent
The following requirements must be met by the LegalXML-Transcript
standard the Working Group develops:
1. Specify a minimum set of tags that all LegalXML Static and
realtime Transcript documents must contain.
2. Permit the accurate and unambiguous capture of the spoken dialogue
3. Ensure that the chronological order of the content within the
transcript is explicitly preserved.
4. Contain a useful and extensible base set of tags for representation
of non-dialogue transcript information.
5. Handle all legal transcripts, regardless of transcription method.
6. Ensure that transcripts both with and without non-dialogue
information can be easily represented.
7. Support unambiguous paper or electronic citation to both locations
and ranges within transcripts.
8. Where electronic citation is not possible, ensure that excerpts of
transcripts can be easily represented within other documents.
9. Support time stamping of the content.
10. Support simultaneous page/line and structure-based organization of
11. Support the use of the signature standard adopted by LegalXML to
represent certification of the transcript.
12. Use Horizontal working group tags where appropriate.
13. Permit external entities such as exhibits to be referred to within
14. Make use of W3C standards where appropriate.
15. Support non-English languages.
16. Define a sufficient representation of the certified transcript,
through a stylesheet or some other appropriate mechanism.
The working group will not directly address the following issues:
1. Untranslated transcripts (stenographic notes)
2. Versioning of transcripts, including judicial interference in the
3. A mandate for electronic or digital signing of the transcript.
4. Requirements for on-screen or printed transcript presentation,
except insofar as existing page/line and header/footer representation
will be permitted.
5. Workflow before, during or after a transcribed session
List of deliverables
The Legal Transcripts Technical Committee plans to complete the
following tasks during its first year of operation:
This working group will deliver the following:
- LegalXML Working Draft identifying the requirements and data-model
of legal transcripts being considered by the working group.
- LegalXML Proposed Standard for the representation of transcript in
- LegalXML Unofficial Note documenting a set of test cases for
- Once accepted by the appropriate LegalXML/OASIS committee, the
Recommended Standard for LegalXML Transcript.
Duration and Milestones
The following key milestones were achieved by the former LegalXML work
group. This work will be the basis of the list milestones for both
Static and Realtime work. The aid clarity the Static and Realtime
milestones are listed separately:
- Jan 00 First Requirements Draft
- Feb 00 Last Call for Data Model; becomes a Note
- Feb 00 First Static Syntax Working Draft
- May 00 Second Static Syntax Working Draft
Static Transcript milestones:
- Static Sample Transcripts available on WG Web site
- Working Draft of Static Transcript standard
- Interoperability Test Cases and Results document Finalized
- Last Call for Static Syntax Working Draft
- Interoperability Test Cases and Results for Static Standard
- Last Call for Proposed Static Standard; submitted to Legal XML Standards Committee
Realtime Transcript milestones:
- Realtime Data Model Finalized; becomes a Note
- First Realtime Syntax Working Draft
- First Realtime Syntax Working Draft
- Meeting to discuss Realtime Syntax Working Draft (TBD)
- Last Call for Proposed Realtime Standard; submitted to Legal XML Standards Committee
- Realtime Data Model (Requirements) First Draft
- Post the Legal Transcripts 1.0 on the Technical Committee site for general information and comment.
Language in which the Technical Committee will conduct business
All business will be conducted in English.
Date and time of the first meeting
The first formal meeting of the Legal Transcripts Technical Committee
is proposed to be via a telephone conference on Thursday, September
19, 2002 at 2pm Eastern Time.
Meeting schedule for the year following formation of the Technical Committee
It is proposed that the Legal Transcripts Technical Committee will
hold face to face meetings annually (time and place to be determined)
and also to hold quarterly telephone or web meetings to be arranged.
The dates and places for those meetings are:
September, 2002 September 19, 2pm
December 2002 To be determined
April, 2003 To be determined
July, 2003 To be determined
Names, electronic addresses and membership affiliations of
persons eligible for OASIS Technical Committee Participation committed
to the stated meeting schedule
The following OASIS members support the creation of the Legal
Transcripts Technical Committee:
Rolly L. Chambers, email@example.com, individual member
Eddie O'Brien, firstname.lastname@example.org, Ringtail Solutions
Dan Greenwood, email@example.com, individual member
James I. Keane, firstname.lastname@example.org, individual member
Name of the Technical Committee Co-chairs
Chair: Eddie O'Brien
Vice Chair: Dan Greenwood
Names of phone meeting sponsors
Names of face-to-face meeting sponsors
Policies and procedures of the Legal Transcripts Technical Committee
The Legal Transcripts Technical Committee will follow the operating
rules of OASIS and any operating rules adopted by the LegalXML Member
Section Steering Committee with the approval of OASIS management and
the OASIS Board of Directors. In addition, the Technical Committee
will abide by the following practices:
1. All decisions will be made by consensus.
2. All decisions made subject to ratification or rejection by the full
membership of the Technical Committee on the list serve.
3. All email discussions concerning the technical work of the
Technical Committee and its subcommittees will take place on OASIS
supported list serves.
4. One member of the Technical Committee and of each subcommittee
will serve as ombudsman to monitor the public list for that entity and
provide input from the public list to the committee and subcommittee
5. In no event shall this Technical Committee finalize or approve any
technical specification if the use, distribution, or implementation of
such specification would necessarily require the unauthorized
infringement of any third party rights, and such third party has not
agreed to provide necessary license rights on perpetual, royalty-free,
Prepared by Robin Cover for The XML Cover Pages archive. See "Legal XML Working Group."