LegalXML Integrated Justice TC

Date:      Mon, 29 Jul 2002 08:22:14 -0400
From:      Karl F. Best <karl.best@oasis-open.org>
To:        members@lists.oasis-open.org, tc-announce@lists.oasis-open.org,
Subject:   OASIS TC Call For Participation: LegalXML Integrated Justice TC

A new OASIS technical committee is being formed. The OASIS LegalXML Integrated Justice Technical Committee has been proposed by the following members of OASIS: David J. Roberts, SEARCH; Lawrence P. Webster, SEARCH; Catherine C. Plummer, SEARCH; John Ruegg, Los Angeles County Information Systems Advisory Body; and John M. Greacen, Individual member.

The proposal for a new TC meets the requirements of the OASIS TC Process (see http://oasis-open.org/committees/process.shtml), and is appended to this message. The proposal, which includes a statement of purpose, list of deliverables, and proposed schedule, will constitute the TC's charter. The TC Process allows these items to be clarified (revised) by the TC members; such clarifications (revisions), as well as submissions of technology for consideration by the TC and the beginning of technical discussions, may occur no sooner than the TC's first meeting.

To become a member of this new TC you must 1) be an employee of an OASIS member organization or an Individual member of OASIS; 2) notify the TC chair, David J. Roberts (david.roberts@search.org) of your intent to participate at least 15 days prior to the first meeting; and 3) attend the first meeting on 19 September. You should also subscribe to the TC's mail list. Note that membership in OASIS TCs is by individual, and not by organization. You must be eligible for participation at the time you time you notify the chair.

The private mail list legalxml-intjustice@lists.oasis-open.org is for committee discussions. TC members as well as any other interested OASIS members should subscribe to the list by going to the mail list web page at http://lists.oasis-open.org/ob/adm.pl, or by sending a message to legalxml-intjustice-request@lists.oasis-open.org with the word "subscribe" as the body of the message. (Note that subscribing to the mail list does not make you a member of the TC; to become a member you must contact the TC chair and attend the first meeting as described in the preceeding paragraph.)

A public comment list legalxml-intjustice-comment@lists.oasis-open.org will be available for the public to make comments on the work of this TC; the public may subscribe to this list by going to the mail list web page at http://lists.oasis-open.org/ob/adm.pl, or by sending a message to legalxml-intjustice-comment-request@lists.oasis-open.org with the word "subscribe" as the body of the message.

The archives of both of these mail lists are visible to the public at http://lists.oasis-open.org/archives/

</karl>
Karl F. Best
OASIS - Director, Technical Operations
+1 978.667.5115 x206
karl.best@oasis-open.org http://www.oasis-open.org

Charter for Integrated Justice Technical Committee in the LegalXML Member Section of OASIS

Introduction

The major challenge in electronic exchange of information among justice branches and agencies, many utilizing legacy computer systems, is the negotiation of system interfaces. The Integrated Justice Technical Committee (IJTC) can support information exchange among and within these systems when it has approved specifications for information exchanges.

During the initial phase of the SEARCH Justice Information Exchange Model (JIEM) Project, five pilot states (Colorado, Kansas, Minnesota, New Mexico, and Pennsylvania) defined key information exchanges and business rules among justice agencies. A number of additional states have subsequently begun using the JIEM Modeling Tool, contributing additional support for conclusions reached in the early stages of the project. Initial analysis of the raw data compiled in the JIEM project identified several priority exchanges among justice agencies (i.e., those that initial research demonstrated occurred frequently among jurisdictions, and are believed to be ubiquitous throughout the justice enterprise): (1) the Arrest or Incident Report; (2) the Arrest Warrant; (3) the charging document (Complaint, Information, or Grand Jury Indictment); and (4) the Sentencing Order.

At the June 2001 face-to-face meeting of the Legal XML Integrated Justice Workgroup, members present discussed the elements of these priority exchanges, and the need to begin formal development and vetting of XML specifications for these specific exchanges, and called for the development of separate Working Groups around each of these four priority exchanges. Leaders of each Working Group were identified and agreed to move forward with development.

Members also called for development of an Object Repository/Data Dictionary Working Group, to begin development of an Object Repository/Data Dictionary that would collect, maintain and support XML specifications in an on-line format, focusing particularly on the universal data and datasets identified in the JIEM project, but not tied to any particular document or specific exchange. The Object Repository/Data Dictionary would enable users and developers to upload, download, and/or reference universal XML specifications in the justice discipline, regardless from which exchange or document they originated.

Subsequently, members of the Legal XML Integrated Justice Workgroup identified the Order of Protection as a fifth priority exchange, and a working group has been established to begin development and vetting of XML specifications for this exchange.

Coincident with, and slightly preceding the work of the Legal XML Integrated Justice Workgroup, the Infrastructure/Standards Working Group (ISWG) of the Global Justice Information Network Advisory Committee (Global), began support for the reconciliation of established or draft XML specifications among three justice stakeholder groups active in XML development: the Regional Information Sharing Systems (RISS) XML Data Exchange Specification, the Electronic Court Filing 1.0 XML Specification, and the XML Interstate Criminal History (Rap Sheet) Transmission Specification. That reconciliation effort has continued, and the scope of work of the ISWG has expanded to begin addressing broader structural and governance issues associated with development, implementation, maintenance and support of a universal Justice XML Data Dictionary.

The reconciliation effort was begun in March 2001, and continued through March 2002. In Fall 2001 the American Association of Motor Vehicle Administrators (AAMVA) was added to the reconciliation effort, and their XML specifications have also begun to shape the reconciled XML data dictionary.

More information regarding the Global Justice Information Network Advisory Committee, its membership, committees and work, can be found at http://www.it.ojp.gov/global/admin/index.html.

See NTIA and IIR, Lessons Learned in Reconciling Three Justice XML Development Efforts, June 2002, at http://www.it.ojp.gov/global/standards/files/xml-lessons-learned-0.71.doc for more information about this reconciliation effort.

Much of the initial work of the Object Repository/Data Dictionary Working Group has contributed to the deliberations of newly formed subcommittees of ISWG, and there is every expectation that Global will continue to support development, implementation, maintenance and support of the universal Justice XML Data Dictionary. Accordingly, the Object Repository/Data Dictionary Working Group of the IJTC will not continue with core development in this area, and the full IJTC will instead monitor, comment upon, and serve as a vetting mechanism for the universal Justice XML Data Dictionary.

Please let the following serve as a Proposal for an OASIS LegalXML Integrated Justice Technical Committee, under the OASIS LegalXML Member Section:

Name of Technical Committee

The name of the technical committee is the OASIS LegalXML Integrated Justice Technical Committee, within the LegalXML Member Section. The Integrated Justice Technical Committee plans to constitute the following subcommittees, and such additional subcommittees as shall appear necessary and appropriate to carrying out the Technical Committee's purpose:

Arrest/Incident Report Subcommittee
Arrest Warrant Subcommittee
Charging Document Policy Subcommittee
Sentencing Order/Disposition Subcommittee
Protection Order Registry Subcommittee

Purpose of Technical Committee

The purpose of the Integrated Justice Technical Committee is to develop XML specifications for exchanging data among justice system branches and agencies. While its principal focus will be on data pertaining to criminal cases, its scope will include certain data exchanges in civil cases, such as civil protection order, child support enforcement and dependency and neglect cases.

The Committee will also serve as a vehicle for vetting the universal Justice XML Data Dictionary being developed under the auspices of the Infrastructure/Standards Working Group of the Global Justice Information Network Advisory Committee, US Department of Justice.

In addition to the OASIS approval process, the Integrated Justice Technical Committee will provide its proposed and recommended specifications for registration by the Global Justice Information Network Advisory Committee.

List of deliverables

The Integrated Justice Technical Committee plans to complete the following tasks during its first year of operation:

1. Develop a functional XML specification for a universal Arrest/Incident Report.

2. Develop a functional XML specification for a universal Arrest Warrant.

3. Develop a functional XML specification for a universal Charging Document.

4. Develop a functional XML specification for a universal Sentencing Order.

5. Develop a functional XML specification for a universal Order of Protection and the transmission of orders and data needed for Protection Order Registries.

6. Review and comment on Versions1.0.0 Justice XML Data Dictionary Schema (JXDDS), based on the existing 'Reconciled' Justice XML Data Dictionary.

7. Review and comment on Version 1.1.0 JXDDS, differing from Version 1.0.0.

8. Review and comment on Version 2.0.0 and 3.0.0 of the JXDDS.

Language in which the Technical Committee will conduct business

All business will be conducted in English.

Date and time of the first meeting

The first formal meeting of the Integrated Justice Technical Committee will be a telephone conference on September 19, 2002 at 11:00 am Eastern.

Meeting schedule for the year following formation of the Technical Committee

The Integrated Justice Technical Committee will hold face-to-face meetings quarterly. The dates and places for those meetings are:

October 29, 2002, Sacramento, California
January, 2003, To be determined
April, 2003, To be determined
July, 2003, To be determined

Subcommittees will meet by conference telephone call or make decisions by email.

Support

Names, electronic addresses and membership affiliations of persons eligible for OASIS Technical Committee Participation committed to the stated meeting schedule

The following OASIS members support the creation of the Integrated Justice Technical Committee:

David J. Roberts, david.roberts@search.org, SEARCH
John M. Greacen, john@greacen.net, Individual member
Lawrence P. Webster, larry.webster@search.org, SEARCH
Catherine C. Plummer, Catherine.plummer@search.org, SEARCH
John Ruegg, jruegg@isab.la.co.ca.us, LA County Information Systems Advisory Body

Names of the Technical Committee Co-chairs

The chair of the Integrated Justice Technical Committee is David J. Roberts.

Names of phone meeting sponsors

SEARCH, The National Consortium for Justice Information and Statistics, will sponsor the first telephone meeting. Sponsors for future telephone meetings have not yet been determined.

Names of face-to-face meeting sponsors

SEARCH, The National Consortium for Justice Information and Statistics, will sponsor the first face-to-face meeting of the Integrated Justice Technical Committee. Sponsors of future face-to-face meetings have not yet been determined

Policies and procedures of the Integrated Justice Technical Committee

The Integrated Justice Technical Committee will follow the operating rules of OASIS and any operating rules adopted by the LegalXML Member Section Steering Committee with the approval of OASIS management and the OASIS Board of Directors. In addition, the Technical Committee will abide by the following practices:

1. All decisions will be made by consensus.

2. All decisions made in face-to-face meetings will be subject to ratification or rejection by the full membership of the Technical Committee on the list serve.

3. All formal email discussions concerning the technical work of the Technical Committee and its subcommittees will take place on OASIS supported list serves.

4. One member of the Technical Committee and of each subcommittee will serve as ombudsman to monitor the public list for that entity and provide input from the public list to the committee and subcommittee discussions.

5. In no event shall this Technical Committee finalize or approve any technical specification if it believes that the use, distribution, or implementation of such specification would necessarily require the unauthorized infringement of any third party rights known to the technical committee, and such third party has not agreed to provide necessary license rights on perpetual, royalty-free, non-discriminatory terms.

Prepared by Robin Cover for The XML Cover Pages archive. See "Legal XML Working Group."

SEARCH Advanced Search ABOUT Site Map CP RSS Channel Contact Us Sponsoring CP About Our Sponsors NEWS Cover Stories Articles & Papers Press Releases CORE STANDARDS XML SGML Schemas XSL/XSLT/XPath XLink XML Query CSS SVG TECHNOLOGY REPORTS XML Applications General Apps Government Apps Academic Apps EVENTS LIBRARY Introductions FAQs Bibliography Technology and Society Semantics Tech Topics Software Related Standards Historic	LegalXML Integrated Justice TC Date: Mon, 29 Jul 2002 08:22:14 -0400 From: Karl F. Best <karl.best@oasis-open.org> To: members@lists.oasis-open.org, tc-announce@lists.oasis-open.org, Subject: OASIS TC Call For Participation: LegalXML Integrated Justice TC A new OASIS technical committee is being formed. The OASIS LegalXML Integrated Justice Technical Committee has been proposed by the following members of OASIS: David J. Roberts, SEARCH; Lawrence P. Webster, SEARCH; Catherine C. Plummer, SEARCH; John Ruegg, Los Angeles County Information Systems Advisory Body; and John M. Greacen, Individual member. The proposal for a new TC meets the requirements of the OASIS TC Process (see http://oasis-open.org/committees/process.shtml), and is appended to this message. The proposal, which includes a statement of purpose, list of deliverables, and proposed schedule, will constitute the TC's charter. The TC Process allows these items to be clarified (revised) by the TC members; such clarifications (revisions), as well as submissions of technology for consideration by the TC and the beginning of technical discussions, may occur no sooner than the TC's first meeting. To become a member of this new TC you must 1) be an employee of an OASIS member organization or an Individual member of OASIS; 2) notify the TC chair, David J. Roberts (david.roberts@search.org) of your intent to participate at least 15 days prior to the first meeting; and 3) attend the first meeting on 19 September. You should also subscribe to the TC's mail list. Note that membership in OASIS TCs is by individual, and not by organization. You must be eligible for participation at the time you time you notify the chair. The private mail list legalxml-intjustice@lists.oasis-open.org is for committee discussions. TC members as well as any other interested OASIS members should subscribe to the list by going to the mail list web page at http://lists.oasis-open.org/ob/adm.pl, or by sending a message to legalxml-intjustice-request@lists.oasis-open.org with the word "subscribe" as the body of the message. (Note that subscribing to the mail list does not make you a member of the TC; to become a member you must contact the TC chair and attend the first meeting as described in the preceeding paragraph.) A public comment list legalxml-intjustice-comment@lists.oasis-open.org will be available for the public to make comments on the work of this TC; the public may subscribe to this list by going to the mail list web page at http://lists.oasis-open.org/ob/adm.pl, or by sending a message to legalxml-intjustice-comment-request@lists.oasis-open.org with the word "subscribe" as the body of the message. The archives of both of these mail lists are visible to the public at http://lists.oasis-open.org/archives/ </karl> Karl F. Best OASIS - Director, Technical Operations +1 978.667.5115 x206 karl.best@oasis-open.org http://www.oasis-open.org Charter for Integrated Justice Technical Committee in the LegalXML Member Section of OASIS Introduction The major challenge in electronic exchange of information among justice branches and agencies, many utilizing legacy computer systems, is the negotiation of system interfaces. The Integrated Justice Technical Committee (IJTC) can support information exchange among and within these systems when it has approved specifications for information exchanges. During the initial phase of the SEARCH Justice Information Exchange Model (JIEM) Project, five pilot states (Colorado, Kansas, Minnesota, New Mexico, and Pennsylvania) defined key information exchanges and business rules among justice agencies. A number of additional states have subsequently begun using the JIEM Modeling Tool, contributing additional support for conclusions reached in the early stages of the project. Initial analysis of the raw data compiled in the JIEM project identified several priority exchanges among justice agencies (i.e., those that initial research demonstrated occurred frequently among jurisdictions, and are believed to be ubiquitous throughout the justice enterprise): (1) the Arrest or Incident Report; (2) the Arrest Warrant; (3) the charging document (Complaint, Information, or Grand Jury Indictment); and (4) the Sentencing Order. At the June 2001 face-to-face meeting of the Legal XML Integrated Justice Workgroup, members present discussed the elements of these priority exchanges, and the need to begin formal development and vetting of XML specifications for these specific exchanges, and called for the development of separate Working Groups around each of these four priority exchanges. Leaders of each Working Group were identified and agreed to move forward with development. Members also called for development of an Object Repository/Data Dictionary Working Group, to begin development of an Object Repository/Data Dictionary that would collect, maintain and support XML specifications in an on-line format, focusing particularly on the universal data and datasets identified in the JIEM project, but not tied to any particular document or specific exchange. The Object Repository/Data Dictionary would enable users and developers to upload, download, and/or reference universal XML specifications in the justice discipline, regardless from which exchange or document they originated. Subsequently, members of the Legal XML Integrated Justice Workgroup identified the Order of Protection as a fifth priority exchange, and a working group has been established to begin development and vetting of XML specifications for this exchange. Coincident with, and slightly preceding the work of the Legal XML Integrated Justice Workgroup, the Infrastructure/Standards Working Group (ISWG) of the Global Justice Information Network Advisory Committee (Global), began support for the reconciliation of established or draft XML specifications among three justice stakeholder groups active in XML development: the Regional Information Sharing Systems (RISS) XML Data Exchange Specification, the Electronic Court Filing 1.0 XML Specification, and the XML Interstate Criminal History (Rap Sheet) Transmission Specification. That reconciliation effort has continued, and the scope of work of the ISWG has expanded to begin addressing broader structural and governance issues associated with development, implementation, maintenance and support of a universal Justice XML Data Dictionary. The reconciliation effort was begun in March 2001, and continued through March 2002. In Fall 2001 the American Association of Motor Vehicle Administrators (AAMVA) was added to the reconciliation effort, and their XML specifications have also begun to shape the reconciled XML data dictionary. More information regarding the Global Justice Information Network Advisory Committee, its membership, committees and work, can be found at http://www.it.ojp.gov/global/admin/index.html. See NTIA and IIR, Lessons Learned in Reconciling Three Justice XML Development Efforts, June 2002, at http://www.it.ojp.gov/global/standards/files/xml-lessons-learned-0.71.doc for more information about this reconciliation effort. Much of the initial work of the Object Repository/Data Dictionary Working Group has contributed to the deliberations of newly formed subcommittees of ISWG, and there is every expectation that Global will continue to support development, implementation, maintenance and support of the universal Justice XML Data Dictionary. Accordingly, the Object Repository/Data Dictionary Working Group of the IJTC will not continue with core development in this area, and the full IJTC will instead monitor, comment upon, and serve as a vetting mechanism for the universal Justice XML Data Dictionary. Please let the following serve as a Proposal for an OASIS LegalXML Integrated Justice Technical Committee, under the OASIS LegalXML Member Section: Name of Technical Committee The name of the technical committee is the OASIS LegalXML Integrated Justice Technical Committee, within the LegalXML Member Section. The Integrated Justice Technical Committee plans to constitute the following subcommittees, and such additional subcommittees as shall appear necessary and appropriate to carrying out the Technical Committee's purpose: Arrest/Incident Report Subcommittee Arrest Warrant Subcommittee Charging Document Policy Subcommittee Sentencing Order/Disposition Subcommittee Protection Order Registry Subcommittee Purpose of Technical Committee The purpose of the Integrated Justice Technical Committee is to develop XML specifications for exchanging data among justice system branches and agencies. While its principal focus will be on data pertaining to criminal cases, its scope will include certain data exchanges in civil cases, such as civil protection order, child support enforcement and dependency and neglect cases. The Committee will also serve as a vehicle for vetting the universal Justice XML Data Dictionary being developed under the auspices of the Infrastructure/Standards Working Group of the Global Justice Information Network Advisory Committee, US Department of Justice. In addition to the OASIS approval process, the Integrated Justice Technical Committee will provide its proposed and recommended specifications for registration by the Global Justice Information Network Advisory Committee. List of deliverables The Integrated Justice Technical Committee plans to complete the following tasks during its first year of operation: 1. Develop a functional XML specification for a universal Arrest/Incident Report. 2. Develop a functional XML specification for a universal Arrest Warrant. 3. Develop a functional XML specification for a universal Charging Document. 4. Develop a functional XML specification for a universal Sentencing Order. 5. Develop a functional XML specification for a universal Order of Protection and the transmission of orders and data needed for Protection Order Registries. 6. Review and comment on Versions1.0.0 Justice XML Data Dictionary Schema (JXDDS), based on the existing 'Reconciled' Justice XML Data Dictionary. 7. Review and comment on Version 1.1.0 JXDDS, differing from Version 1.0.0. 8. Review and comment on Version 2.0.0 and 3.0.0 of the JXDDS. Language in which the Technical Committee will conduct business All business will be conducted in English. Date and time of the first meeting The first formal meeting of the Integrated Justice Technical Committee will be a telephone conference on September 19, 2002 at 11:00 am Eastern. Meeting schedule for the year following formation of the Technical Committee The Integrated Justice Technical Committee will hold face-to-face meetings quarterly. The dates and places for those meetings are: October 29, 2002, Sacramento, California January, 2003, To be determined April, 2003, To be determined July, 2003, To be determined Subcommittees will meet by conference telephone call or make decisions by email. Support Names, electronic addresses and membership affiliations of persons eligible for OASIS Technical Committee Participation committed to the stated meeting schedule The following OASIS members support the creation of the Integrated Justice Technical Committee: David J. Roberts, david.roberts@search.org, SEARCH John M. Greacen, john@greacen.net, Individual member Lawrence P. Webster, larry.webster@search.org, SEARCH Catherine C. Plummer, Catherine.plummer@search.org, SEARCH John Ruegg, jruegg@isab.la.co.ca.us, LA County Information Systems Advisory Body Names of the Technical Committee Co-chairs The chair of the Integrated Justice Technical Committee is David J. Roberts. Names of phone meeting sponsors SEARCH, The National Consortium for Justice Information and Statistics, will sponsor the first telephone meeting. Sponsors for future telephone meetings have not yet been determined. Names of face-to-face meeting sponsors SEARCH, The National Consortium for Justice Information and Statistics, will sponsor the first face-to-face meeting of the Integrated Justice Technical Committee. Sponsors of future face-to-face meetings have not yet been determined Policies and procedures of the Integrated Justice Technical Committee The Integrated Justice Technical Committee will follow the operating rules of OASIS and any operating rules adopted by the LegalXML Member Section Steering Committee with the approval of OASIS management and the OASIS Board of Directors. In addition, the Technical Committee will abide by the following practices: 1. All decisions will be made by consensus. 2. All decisions made in face-to-face meetings will be subject to ratification or rejection by the full membership of the Technical Committee on the list serve. 3. All formal email discussions concerning the technical work of the Technical Committee and its subcommittees will take place on OASIS supported list serves. 4. One member of the Technical Committee and of each subcommittee will serve as ombudsman to monitor the public list for that entity and provide input from the public list to the committee and subcommittee discussions. 5. In no event shall this Technical Committee finalize or approve any technical specification if it believes that the use, distribution, or implementation of such specification would necessarily require the unauthorized infringement of any third party rights known to the technical committee, and such third party has not agreed to provide necessary license rights on perpetual, royalty-free, non-discriminatory terms. Prepared by Robin Cover for The XML Cover Pages archive. See "Legal XML Working Group."