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BILL NUMBER: AB 1668	INTRODUCED
	BILL TEXT


INTRODUCED BY   Assembly Member Leno

                        FEBRUARY 23, 2007

   An act to add Section 11541.1 to the Government Code, relating to
information technology.


	LEGISLATIVE COUNSEL'S DIGEST


   AB 1668, as introduced, Leno. Information technology:
open-document software.
   Existing law sets forth the requirements for the acquisition of
information technology goods and services, and establishes the duties
and responsibilities of the Department of Technology Services.
   This bill would require all state agencies, beginning on or after
January 1, 2008, to create, exchange, and preserve all documents, as
specified, in an open extensible markup language-based, XML-based
file format, and to start to become equipped to receive any document
in an open, XML-based file format, as specified. The bill also would
require the Department of Technology Services to evaluate, as
specified, all open, XML-based file formats and to develop
guidelines, as specified, for state agencies in using open, XML-based
file formats.
   Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: no.


THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

  SECTION 1.  Section 11541.1 is added to the Government Code, to
read:
   11541.1.  (a) Beginning on or after January 1, 2008, all
documents, including, but not limited to, text, spreadsheets, and
presentations, produced by any state agency shall be created,
exchanged, and preserved in an open extensible markup language-based,
XML-based file format, as specified by the department. When deciding
how to implement this section, the department in its evaluation of
open, XML-based file formats shall consider all of the following
features:
   (1) Interoperable among diverse internal and external platforms
and applications.
   (2) Fully published and available royalty-free.
   (3) Implemented by multiple vendors.
   (4) Controlled by an open industry organization with a
well-defined inclusive process for evolution of the standard.
   (b) Beginning on or after January 1, 2008, state agencies shall
start to become equipped to accept all documents in an open,
XML-based file format for office applications, and shall not adopt a
file format used by only one entity.
   (c) The department shall develop guidelines for state agencies to
follow in determining whether existing electronic documents need to
be converted to an open, XML-based file format. The department shall
consider all of the following:
   (1) The cost of converting electronic documents.
   (2) The need for the documents to be publicly accessible.
   (3) The expected storage life of the documents.